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Job Description
Purchasing and Stores Controller
Permanent requirement
Job Reference: HQ00000951
Job Type: Permanent
Main Location: North West London
Job Category: Buying / Estimating / Stores
Salary: 30,000 per annum Bonus, Pension, Health Scheme
Closing Date: 17/06/2014
Posted: 20/05/14


Purpose of the role

Controls the sourcing, purchase, issue and storage of materials, components, consumables and services in the required quantity and quality to meet the site and corporate requirements. Is responsible for providing a safe and efficient service of the company's supply section.

Major Accountabilities


Co-ordinates the requirements for supplies and consumable stores with the activities of other departments.
Co-ordinates the tendering and contracting requirements for supplies and consumable stores with the activities of the site.
Controls and monitors specifications of goods, materials and equipment as agreed between users departments and Purchasing Stores Co-ordinators.
Secures the purchase of supplies and stores at the most cost effective levels, meeting specification for quality and delivery.
Enters all orders in the computerised purchasing system.
Ensures compliance with Safety, Site and Corporate Procedures and legislative requirements. Controls and maintains centralised system for all Site contracts and Effluent records.
Establish and implement improvement initiatives and procedures specific to areas of responsibility. Purchasing/Stores Controls (General & Mechanical).
Maintains stock levels at optimum levels of operating demand.
Receives stores requisitions, checks authorisation and prepares Purchase Order in the prescribed format, ensuring that the system is strictly controlled.
Clears all Purchase Orders with details of goods received to Accounts Payable, checking that the goods or services received are consistent with the specification on the purchase order.
Deals with any queries arising from the purchase of supplies and stores. Maintain and develop systems to control optimum stock levels, cost controls, purchasing procedures and goods receipt.
Maintain system of regular stock checks within the stores areas.
Qualified in the use Forklift trucks.
Familiar with 5S/Six Sigma knowledge

Stores Issue
Supervise the activities of the stores areas to ensure safe methods of work and a high standard of cleanliness and safety is maintained (including Risk and KeepSafe assessments).
Coordinate the working times of the Purchasing Stores Co-ordinators to ensure counter service and stores issue times are manned to meet operational requirements.

Team Development

Create, maintain and enhance effective working relationships within the Section and across the Department. Identify development needs of employees within the Section and contribute to recruitment, induction training and operational training provision to develop a multi-skilled flexible team. Maintain appropriate records as required.
Ensure the Team understands and adheres to Company/legal standards. Maintains discipline and deals with poor performance

Health, Safety & Environment

Ensure all work is carried out safely using approved working practices and procedures and using high standards of operational cleanliness and environmental control.
Ensure that all equipment and facilities used are in safe condition.
Report all safety issues, problems and incidents to Head of Department.

Relevant Qualifications/Experience

Positive/Flexible attitude, service orientated individual with proven Purchasing /Stores Controller experience. Able to demonstrate initiative and utilise KPI's/indicators to develop an efficient and effective stores and purchasing function. You will be required to build relationships and negotiate with Suppliers and look for best value on purchases. Excellent office and administrative skills with intermediate to advanced Excel skills.


30K depending on experience

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